Online Storage and Access

With all the digital content in our lives (documents, images, presentations, pdf files, etc.), it’s critical to develop a robust storage solution that allows you to access what you need, when you need it, from where you need it. In this quick post, I’ll share two online file storage and access solutions that will literally make your life better – in a geeky sort of way.

Option 1 – Dropbox

I started using Dropbox probably 3-4 years ago with the free 2GB storage account. At first, I really only used the Web interface that allows you to upload documents into folders you create through the Web site. Once uploaded, you can access your files in Dropbox from any Web browser or through apps on your phone or tablet. Stop there, and this is already pretty amazing. 2 gigabytes of free storage that you can access from anywhere. Add to that, though, the ability to share a folder or single file with anyone via an email address or link, and you’re really cookin’ with gas. I’ve saved the best for last, though… Install the desktop client, and Dropbox creates a local folder on your computer’s hard drive. From this point on, any time that you save a file into this folder it is uploaded to your online file storage automatically in the background. Access and change a file on your smartphone? It’s automatically uploaded to your online storage and downloaded to any computer with the client installed. I literally have Dropbox installed on probably four computers or tablets and the service magically keeps the files synced across all devices. Really amazing. Seriously.

Option 2 – SkyDrive

Just when I thought nothing could trump my love for Dropbox, I discovered Microsoft’s SkyDrive through my work on the Technology Enriched Instruction project. SkyDrive does everything exactly like Dropbox, except it includes 7 GB of free storage (both services offer multiple upgrade options to get more storage space). This just where SkyDrive gets warmed up, though. The huge added benefit of SkyDrive is the built-in, free Web apps that allows you to work with your files via any Web browser on a computer or tablet. These Web apps are essentially slimmed down versions of all the Office applications. So, if you save a Word document in your SkyDrive folder, you can access the file through the Web browser, then click on the Edit tab and you can edit the file in your Word browser or, if installed, on your desktop application. Either way, as soon as you save changes to the document, it’s automatically uploaded to your online storage space (and all your computers or other devices with the desktop application installed). There are free Web apps for Word, PowerPoint, Excel, and OneNote, my personal favorite notetaking utility. It really is an incredible tool… for free. 

I’m sure there are other options available, but these are two outstanding, free ways to store and access files online from anywhere. If you don’t already use one of these services, what are you waiting for? Get to it.